Friends Constitution

Friends of the Library Constitution

ARTICLE I. NAME

The name of this organization shall be the Friends of the Cumberland County Public Library & Information Center, Inc.

ARTICLE II. PURPOSE AND ACTIVITIES

Section 1. The purpose of this organization shall be to maintain an association of persons interested in supporting the Cumberland County Public Library & Information Center (CCPL&IC) by creating an awareness of the services and resources offered by the CCPL&IC, focusing community attention on the needs of CCPL&IC, and enriching the programming opportunities of CCPL&IC for the people of Cumberland County.

Section 2. The activities of the organization shall include the securing of materials, resources, equipment, furnishings and art which are beyond CCPL&IC's normal governmental budget; the sponsoring of the projects such as discussion groups, lectures, exhibits, book talks, youth events; the stimulation of endowments and bequests for CCPL⁣ and the advocacy of the importance of public libraries in enhancing the community's quality of life.

Section 3. The purposes for which this organization is formed are benevolent, and educational. It is not organized for the purpose of gain or profit to the members and no financial gain shall ever accrue to any member from this organization or in any other event, be considered to the owners or entitled to any extent to any of the assets, funds or property of the organization, all of which funds, assets or property of the organization shall be exclusively and forever devoted to carrying out the objects and purposes for which the organization is formed, but this shall not prevent the organization from paying a member thereof reasonable compensation for services actually rendered or expenses incurred in its behalf.

ARTICLE III. MEMBERSHIP

Section 1. Any person interested in the purposes of this organization shall be eligible for membership.

Section 2. Term of annual membership shall run January through December.

Section 3. Active members: Any person participating in the activities and deliberations of the organization and paying the annual dues as specified in the organization’s By-Laws.

Section 4. Dues shall be payable upon admission to membership, and shall not be prorated. Any member whose dues are in arrears for a period of six months shall forfeit his membership.

ARTICLE IV. FISCAL YEAR

The fiscal year of the organization shall be the calendar year.

ARTICLE V. OFFICERS

Section 1. The Officers of this organization shall be five in number: a President; a Vice-President, also designated as President-Elect; an Immediate Past President; a Recording and Corresponding Secretary; and a Treasurer.

ARTICLE VI. EXECUTIVE BOARD

Section 1. The Executive Board of this organization manages the affairs of the organization.

Section 2. The Executive Board shall be composed of:
The five Officers named in Article V. above;
A Representative from each library branch;
Two Representatives from the Headquarters Library.

Section 3. The President shall be Chairman of the Executive Board.

Section 4. The Library Director will be a non-voting advisory member of the Executive Board.

ARTICLE VII. FUNDS AND LIABILITY

Section 1. All funds shall be deposited to the account of the Friends of the Cumberland County Public Library & Information Center, Inc. and shall be disbursed by the Treasurer as authorized by the Executive Board.

Section 2. All purchases made for the enlarging or renovation of library facilities shall be subject to the approval of the Library Director and the Board of Library Trustees.

Section 3. No personal liability shall in any event attach to any member of this organization in connection with any of its undertakings; but all its liabilities shall be limited to its common funds and assets. No member of the Executive Board shall have any authority to borrow money in the name of or on behalf of this organization. No member of the Executive Board of this organization shall act as, or be deemed to be, an agent of the members of this organization; nor shall any member of the organization have authority to incur any obligation in excess of the amounts allotted by the Executive Board for the specific purpose. No contract shall in any event be entered into and no obligation shall be incurred beyond the amount of funds on hand or in the bank after deducting therefrom, or providing for, the total of all unpaid accounts and unpaid obligations and liabilities.

ARTICLE VIII. AMENDMENTS

This constitution may be amended at any regular meeting of this organization, by a two-thirds vote of the members present, provided that notice of such proposed amendment shall have been mailed to each member not less than ten days prior to the date of the meeting.

Revision approved 1/22/02